The North Carolina Wildlife Resources Commission is now accepting proposals to apply for a cooperative grant under the Clean Vessel Act Program. The required guidelines and form, Grant Program Guideline, Grant request and Operation & Maintenance forms are available to download from web. (See forms menu below).
The importance of keeping our waters clean is evident in all aspects of our lives. Your willingness to participate in this program accomplishes many benefits and will help us “Keep North Carolina's Water Clean”.
Thank you for taking the time and initiative to improve waste reception facilities for the boaters of North Carolina.
If you have any questions, contact:
North Carolina Wildlife Resources Commission
1751 Varsity Drive, Raleigh, NC 27606
Shabnam Nassir (Shasha)
CVA Grant Coordinator
Grants & Contracts Biologist
PLEASE NOTE: NO WORK IS TO COMMENCE UNTIL YOU HAVE RECEIVED A SIGNED CONTRACT.
The North Carolina Pumpout Facility Grant Program for Inland Waters is administered by the North Carolina Wildlife Resources Commission, Division of Engineering Services. The grant program was established under the federal Clean Vessel Act of 1992.
The goal of the Clean Vessel Act is to make pumpout and dump stations readily available and significantly more convenient for recreational boaters and marina operators. It should be as easy to receive pumpout services as any other common service usually provided at boating facilities.
This grant program will provide financial assistance in the form of matching funds for the installation or renovation of sewage pumpout and dump stations at boat docking facilities on inland waters.
Local permit requirements for pumpouts or dump stations and the specific local agencies that issue those permits may vary from county to county. Exact permit requirements must be determined on a case by case basis by the local agencies that have authority to review and/or issue permits. The applicant is responsible for securing all necessary permits (health, building, electrical, etc.).
Funding is available to marinas (private, commercial and municipal), gas/service docks and other boat docking facilities in the inland counties of North Carolina. This excludes the following coastal counties: Beaufort, Bertie, Brunswick, Camden, Carteret, Chowan, Craven, Currituck, Dare, Gates, Hertford, Hyde, New Hanover, Onslow, Pamlico, Pasquotank, Pender, Perquimans. Tyrell, and Washington. Eligibility requirements for coastal counties are on the Division of Coastal Management Clean Marina site, see link below.
Division of Coastal Management Clean Marinas
Eligible grant activities include the construction, renovation, operation and maintenance, planning and engineering for pumpout and dump stations, including floating restrooms in the water, not connected to land or structures connected to the land, used solely by boaters.
Eligible grant activities also include any activity necessary to hold and transport sewage to sewage treatment plants, such as holding tanks, piping, haulage costs, and any activity necessary to get sewage treatment plants to accept sewage, such as installing bleed-in facilities. Modification of existing on-site septic systems is allowed provided that such a modification is necessary to handle the additional flow generated by the newly installed, or renovated, pumpout system or dump stations.
Funds will not be provided for the construction or renovation of upland restroom facilities, or the construction, renovation, operation and maintenance of on-site sewage treatment, such as package treatment plants and septic systems and municipal treatment plants for primary or secondary treatment. Funds will not be provided for activities that do not provide public benefits or enforcement activities.
Grant Amounts and Match Requirements
The North Carolina Pumpout Facility Grant Program for Inland Waters will provide financial assistance. Federal funds can constitute up to 75% of all approved projects with the remaining funds provided by the States or marinas. Grant recipients must provide a minimum of 25% of the total project cost. The match requirement may be met through a combination of cash, in-kind services(non-cash) and permit/engineering fees. Non-cash match, as well as all project costs, must be fully documented.
Public Access to Facilities and Maintenance
All recreational vessels must have access to pumpout and dump stations funded under the grant program, regardless whether the facilities are private, commercial, or municipal. Facilities shall continue to be accessible to the public during reasonable business hours for the full period of their useful life (minimum of 5 years).
Fees Charged for Use of Facilities
A maximum fee of $5 may be charged for the use of pumpout and dump station systems constructed, or renovated, with grant funds. The maximum use fee shall be evaluated for inflation and other elevated operating costs at the end of each year.
Types of Marine Sewage Pumpout and Dump Stations
There are four basic types of pumpout stations on the market. Each type of system has its advantages and disadvantages. Since every marina is unique, there is no one solution that will work in all cases. Therefore, each marina operator should examine their own situation and choose the system that will work most efficiently. The Commission does not promote, or endorse, the use of any particular brand or manufacturer.
Stationary Pumpout Unit: These units consist of a connector hose and pump which are connected directly to a local or municipal sewage treatment system. The unit is usually located at the end of a dock, often near a fueling station. Vessels access the pumpout station by approaching and securing to the dock or pier. Advantages are convenience, efficiency and speed of use. The principal disadvantage is that the unit restricts pumpout service to a single area of the marina, which may cause congestion.
Portable Pumpout Unit: This unit typically is a wheeled device, consisting of a holding tank, hose and mechanical or hand pump that is pushed along a dock to the vessel’s location. When full, the unit is emptied to the marina sewage system, or the sewage is removed by a licensed septic hauler. The advantage is that the unit is brought to the boat, rather than the boat to the pumpout station. When full of sewage, however, the unit can be heavy and cumbersome. Since it must be moved from boat to boat, the time required to complete the pumpout operation could be greater than that of fixed systems. Portable units require twice the effort in handling when compared to fixed units.
Dump Stations: A dump station consists of a receiving receptacle for sewage from portable toilets and includes rinsing capabilities along with storage tank or sewer line connections.
Pumpout Boat: Pumpout boat is a boat that pulls up to other boats and empties their waste tank into a holding tank on the Pumpout boat. It takes the waste to a fixed unit on a dock, or shore area and unloads the waste into sewer lines. This process keeps boaters from dumping waste into our local water ways, keeping our waters clean, inhabitable for humans, fish, shellfish and all other aquatic life. Pumpout boats are making a tremendous difference in helping clean up our waterways.
Floating restrooms: The floating restroom is designed for ease of use, long-term durability and low maintenance. Integrity of the holding tank is a primary goal, even under abusive conditions, such as grounding and other impact. In general, the floating restroom is constructed of composite materials, in accordance with standard marine industry practices. Hardware components suitable for a marine environment are fitted for functionality and use.
Pump Watcher (The Flow Monitor Utility for Pumpouts): Pump Watcher provides real-time monitoring system to the marine industry by offering robust turn key solutions allowing you to remotely monitor, diagnose and proactively maintain your pumpout assets. The pump watcher system allow you to remotely login and check the performance of your valuable equipment and provide you with detailed reporting for those in the private or state marine industry. The pump watcher flow monitor utility is your first line of defense for monitoring pump usage and its health condition. With email and text alert you can schedule proactive service before a failure occurs.
Operation and Maintenance Reimbursement
The intent of Operation & Maintenance (O&M) reimbursement is to provide recipients of NC-CVA grants with funding to assist in the annual costs of upkeep and operation of boat-mounted pumpout systems. O&M is intended for routine replacement items and costs incurred annually and not for major repairs. To request replacement or repair of a pumpout system, please submit a proposal for a Renovation Contract using the Proposal Form
Grants are dependent upon the current federal authorization of the Clean Vessel Act and North Carolina’s ability to secure these federal funds and available funding may be limited. Therefore no guarantees will be given for the amount of grant funds the applicant will receive during any period.
This is a reimbursement grant program. Funding is available for up to 75% of eligible costs with a maximum annual grant amount of $10,000 for upkeep and operation of boat-mounted pumpouts systems.
O&M contracts will reimburse acceptable costs that are incurred in a twelve month period beginning on the Start Date of the approved O&M Contract. No O&M costs incurred prior to the O&M Contract Start Date or after the 12 month Contract Period will be considered for reimbursement. An O&M Contract will be mailed to those who have submitted an acceptable O&M Letter of Intent.
After an approved O&M Contract is in place applicants must submit all cost documentation within the dates of the O&M Contract Period. Only applicants who have submitted an acceptable O&M Letter of Intent and subsequently have been issued an O&M Contract will receive funding. Every attempt will be made to reimburse for costs accrued on a quarterly basis, versus a onetime payment at the end of the contract period.
Facilities that charge for pumpout use will be required to account for the funds that are collected. The total amount of user fees collected must be subtracted from the costs claimed prior to determining the 75% level of funding.